Handmade Crafts Blog

Your tips for craft fair organisers and stallholders!


Craft Fair Tips: We asked, you answered, and here they are!

Some time ago, we ran a question on the Handmade Crafts Facebook Page asking our readers for their top tips for both Craft Fair Organisers and Stallholders. Some of the answers were brilliant and we're going to list some of our favourites here for you to read and comment on.

Many thanks to everyone who replied, but especially Pixie Doodles, Alyssa, Val, Bubs Bears, Lucy and Sarah whose answers we've used below.

Event Organisers

DO Greet and Acknowledge your exhibitors so they know who you are.

DO take care with your layout. A clear route around the event is essential.

DON'T try to fit too much in.

DO be strict with your stallholders - make sure they're selling what they said they would be.

DO communicate information clearly to stallholders - when should they arrive, what should they bring, will food and drink be available?


DON'T be bargained down on price. It's not a car boot sale!

DO make sure you leave yourself plenty of time to set up when you arrive. Be on time, but not early - they might not be ready for you!

DO advertise as much as possible. There's no such thing as too much advertising.

DO take an extra box with all of your packaging materials, pens, scissors, tape, etc - and spares incase you need to do some repairs.

DO ask where you should set up - the organiser will have a layout planned.

DO clearly communicate any requirements you have before the day - e.g electricity or water supplies.

DON'T pack up early without checking with the organiser - it can ruin the atmosphere and looks unprofessional.

DO help with advertising if you can. eg put a poster up at your childs school etc. Organisers will be happy to provide posters.

DO clean up all of your rubbish at the end of the day!

DO take a table-cloth, just incase - you never know what state the tables might be in!

The more the merrier

Do you have a top tip for event organisers or stallholders that you'd like to share? Just scroll down and leave a comment below!

And don't forget, you can list any events you are organising (or are involved in) with us for free. Just visit our Craft Event Listings.

Comments (7)

Gravatar for Anne - Imagination Beads

Very useful advice.

Posted by Anne - Imagination Beads on 15/07/2011 16:54:57

Gravatar for Cassie

Love this article I am thinking of starting to do shows. I think this tip of yours is super important "DON'T pack up early without checking with the organiser - it can ruin the atmosphere and looks unprofessional."

I went to a show my sister was showing her jewelry and a few vendors that were not doing so well, started to pack up 4 hours early, it created a domino effect and other vendors started to pack up, the organizer was super upset, because customers were browsing tables that were being taken down.

Posted by Cassie on 16/07/2011 13:01:16

Gravatar for littlewrenpottery

Great tips, I do think you should be prepared to barter though. I always do and I've seen other sellers loose sales over a few pounds.

Posted by littlewrenpottery on 19/07/2011 12:25:40

Gravatar for YourHandmadeHome

Also make sure all your items are clearly priced, some people will walk away rather than ask! And make sure you have plenty of change! Theres no point selling something for £4.99 if you haven't got the 1p change to give them! I have written about my experience organising a craft fair on my website. Please feel free to have a look!

Posted by YourHandmadeHome on 19/07/2011 12:41:41

Gravatar for Rhonda Jai

Awesome tips. I love that you gave tips for the organisers too!

We featured your blog post here as a crafty read on our site! http://worldofhandmade.com/this-weeks-crafty-reads-craft-show-tips/

Posted by Rhonda Jai on 24/07/2011 21:45:29

Gravatar for Marie Young at The Salvaged Edge

Great tips! I think you covered the important stuff. Gonna retweet so fellow crafters can read it.

Posted by Marie Young at The Salvaged Edge on 25/09/2011 21:15:46

Gravatar for katie

i am organisning a gift and craft fair and i am only 15 its for mind which specialises in ending mental health discrimination i think the top tip is to be firm with your stall holders make sure they know they havent sent the booking form or the payment keep emaling or telephoning to make sure they are aware. hope this helps :)

Posted by katie on 13/04/2013 16:46:11

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